Zipping Word files is an easy way to compress their size.
It can be helpful if you’re trying to save disk space or need to send a large attachment via email.
Microsoft Word documents do not take up much space unless they contain numerous objects like images or charts.
Since you can’t zip files within Microsoft Word as it is a word-processing program, not a file-compression program.
But, worry not, you can compress files using your Windows computer’s built-in file compression utility through Microsoft Word.
Isn’t that great? Let me show you how to zip a Word document. And this is exactly how I have done it in the past.
Steps to Zip a Word document
- Launch Word and select Open from the left pane.
- Select the Browse or This PC button. The “Open” dialog box will appear.
- Locate the file or folder that you want to zip.
- Click to select the file or folder you would like to zip and right-click on it.
- Select “Send to” from the context menu. Then, click “Compressed (zipped) folder” from the list.
- Your file/folder will be zipped and stored in the exact location.
- You can now rename the zip file or folder and move it if necessary.
That’s how to zip a Word file. File compression can help you save disk space on your computer or make large files easier to send via email or other file-sharing platforms.
Note: When sharing your Word file with others you might want to protect your privacy. Check my step-by-step guide to remove metadata from Word.