If you’re using Microsoft Word on a Mac, you may have wondered how to duplicate a document.
Whether you want to make a copy of a document for backup purposes or to create a new document with similar content to share or edit without modifying the original file, making a copy of a Word document on a Mac is super easy. In this guide, I’ll show you how to duplicate a Word document on Mac in just a few steps.
Why duplicate a Word document on Mac?
Some of the reasons why you might need to duplicate a Word document are as follows:
- To keep it as a backup.
- When editing a document, always keep a copy of the original one.
- Keep a duplicate version of a document.
- To make the document available to others.
How to make a copy of a Word document on Mac
There are different ways to duplicate a Word document, in the Finder and within Word for Mac.
- Using Finder App
- Using Word
Let’s get started.
Using Finder App
Steps to duplicate a Word document in the Finder are as follows:
- Launch Finder and locate the original Word document.
- Click on the document to select it.
- Press Command+D or select the File menu at the top and choose Duplicate.
- Press Ctrl+click or right-click on the file and choose the Duplicate option.
- While holding the Option (Alt) key, drag the document to a new folder or desktop.
There are a couple of ways to duplicate a Word document in Word for Mac:
- Open the document in Word, go to File, select Save a Copy and save it with the same name in a different folder or give it a new name in the same folder.
- In Word for Mac, select File and click New. It opens a new blank document. Select all (Cmd+A) and copy everything in the original document. Press (Cmd+V) on your keyboard to paste it into the new Word document, then save it.
Open the document you want to duplicate in Word. Select File > Save a Copy and then choose a different folder to save it or rename it and save it in the exact location.